Navigating the complexities of UK customs declarations can be daunting, but with the right guidance, it becomes manageable. Whether you’re an experienced importer/exporter or new to the process, understanding each step is crucial to ensure your goods clear customs smoothly. In this guide, we’ll walk you through the essential steps for completing UK customs declarations.
Step 1: Determine the Type of Declaration Needed
The first step is identifying the type of declaration required for your goods. There are several types, including:
• Import Declaration: For goods entering the UK.
• Export Declaration: For goods leaving the UK.
• Transit Declaration: For goods moving through the UK to another destination.Each type has specific requirements, so it’s important to select the correct one based on your shipment.
Step 2: Gather Necessary Documentation
Accurate and complete documentation is key to a successful customs declaration. The essential documents include:
• Commercial Invoice: Details about the goods, their value, and the transaction.
• Packing List: Information on the contents, packaging, and weight of the shipment.
• Bill of Lading/Air Waybill: Proof of transport.
• Import/Export Licenses: If applicable, certain goods require special licenses.
• Certificate of Origin: Indicates where the goods were produced.Ensure all documents are up-to-date and accurate to avoid delays.
Step 3: Classify Your Goods with HS Codes
HS (Harmonized System) codes are crucial for customs declarations. These codes classify goods internationally and determine the applicable tariffs and duties. To find the correct HS code:
1. Identify Your Goods: Use clear descriptions and specifications.
2. Consult the UK Trade Tariff Tool: Available on the HMRC website, this tool helps you find the precise HS code.
3. Verify with a Customs Expert: To avoid misclassification, consult a customs expert if you’re unsure.Step 4: Calculate Tariffs and Duties
Once you have the HS code, you can calculate the tariffs and duties for your goods. The UK Trade Tariff tool provides this information. Factors influencing the costs include:
• Type of Goods: Different rates apply to different goods.
• Country of Origin: Preferential rates may apply based on trade agreements.
• Value of Goods: Declared value impacts the duties payable.Accurate calculation ensures you budget correctly and avoid unexpected expenses.
Step 5: Submit Your Declaration
You can submit your customs declaration electronically through the Customs Declaration Service (CDS) which recently replaced the Customs Handling of Import and Export Freight (CHIEF). Follow these steps:
1. Register for an EORI Number: This Economic Operator Registration and Identification number is mandatory for customs declarations.
2. Use Approved Software or a Customs Broker: Software facilitates submission such as Descartes E-Customs, ASM Sequoia or Cargowise, or you can hire a customs broker to handle it for you.
3. Complete the Declaration Form: Ensure all details match your documentation.Step 6: Prepare for Inspection
Customs may inspect your shipment. Prepare by:
• Ensuring Packaging Compliance: Properly label and package goods.
• Having Documents Ready: Be ready to provide any additional information or documents.
• Being Available for Communication: Customs may contact you for further details.Conclusion: Simplify Your Customs Declarations with Flytta
Completing UK customs declarations is a detailed process requiring accuracy and attention. By following these steps, you can navigate the system more effectively. However, if you prefer the easier way and cost-effective way, Flytta offers comprehensive customs declaration services. Our automated trade system:
- Automatically collects all of your trade documents such as invoices, packing lists etc.
- Identify and assigned Commodity Codes
- Calculates all Duty and Taxes
- Prepares your declaration and sends it to the relevant software (Descartes E-customs, ASM Sequoia or Cargowise)
Trade user Flytta save over 2 hours per trade compared to the traditional method. Book a demo of Flytta today to learn more about our customs declaration services and how we can assist you in simplifying your trade operations: